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Fleet Services Coordinator

Job Info

Position title:
Fleet Services Coordinator

Job type:
Student Employment, Part time

Campus Safety and Security

Position purpose

This position is responsible for weekly, routine maintenance/inspection of North Central’s fleet vehicles as well facilitating the scheduling of maintenance with external vendors when needed. This position also works with the Assistant Director to insure the university’s compliance with all insurance and DMV requirements.

Responsibilities include but are not limited to

  • Prepares fleet for reservations and coordinates billing after reservations
  • Interacts with vendors as needed for repairs
  • Drives vehicles for service appointments and reports when vehicles are in need of maintenance that is above routine
  • Maintains current insurance cards, fire extinguishers, and insurance inspections
  • Relocating vehicles to accommodate parking necessities
  • Ensures all daily and weekly paperwork and forms are maintained accurately both electronically and physically
  • Works with the Assistant Director, vendors, and other staff to complete daily and weekly tasks
  • Performs all other duties as assigned. At times may be required to perform duties such as moving and storage of vehicle seats, supplies and equipment, equipment maintenance, cleaning of vehicles, etc.
  • Assists Assistant Director in ensuring compliance with all Federal, State, Insurance, and College policies, codes and laws pertaining to drivers. Includes maintaining current files
  • Conducts and maintains records for defensive driving and trailer training classes. Specifically compliance with insurance requirements and regulations for driving
  • Assists in special event activities or emergency situations as directed

Required qualifications/skills

minimum education and experience

  • High School diploma or equivalent
  • Mechanical aptitude required
  • At least 1 year of customer service experience and intermediate computers skills are required.
  • Requires specific knowledge of methods, materials, tools, equipment, and safety measures for various types of vehicles.
  • Must have ability to communicate positively, exhibiting excellence in customer service with faculty, staff, students, parents, and vendors.
  • Must have ability to email, be familiar with Excel, Microsoft Office, willingness to learn our Fleet Maintenance Pro vehicle tracking system and reservation database system.
  • Other requirements include organizational skills; ability to manage data, files and reports. The employee must be able to read and understand written instructions and technical repair manuals. Must possess a valid Minnesota class D driver’s license and an acceptable, current D.M.V. driving record.

knowledge, skills and abilities

Expectations for workplace demeanor include but are not limited to: working collaboratively and harmoniously with co-workers, customers and others by sharing ideas and resources willingly, constructively and positively; listening to and objectively and respectfully considering the ideas and perspectives of others; readily admitting and correcting personal mistakes; meeting commitments; keeping your supervisor and others who may be affected informed about work progress; addressing problems willingly and constructively to discover practical and lasting solutions acceptable to all parties; working promptly toward reconciliation and forgiveness during conflict; respecting the diversity of our community in words and deeds.

Working conditions

environmental conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works near moving mechanical parts and is regularly exposed to fumes or airborne particles and vibration. The employee is frequently exposed to wet and/or humid conditions and toxic or caustic chemicals. The employee occasionally works in outside weather conditions and with explosives and is occasionally exposed to extreme heat and risk of electrical shock. The noise level in the work environment is usually minimal.

For more information, contact

Andrew Martin at 612.343.3402 or

The aforementioned statements are not intended to encompass all functions and qualifications of the position; rather, they are intended to provide a general framework of the requirements of the position. Job incumbents may be required to perform other functions not specifically addressed in this job description.

Questions? Contact us.

North Central University
Attn: Human Resources
910 Elliot Avenue South
Minneapolis, MN 55404-1391
Fax # (612) 343-8063