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Academic Administrative Assistant

Job Info

Position Title: 

Academic Administrative Assistant

Job Type

Full Time


College of Church Leadership

North Central University  Mission Statement

North Central University is a dynamic Christian learning community educating students for lives of service throughout society, the marketplace, and the church.  In keeping with its Pentecostal heritage and mission, NCU models and expects excellence in both academic practice and Christian faith.

Position Purpose

The College of Church Leadership (CCL) is comprised of three schools: Pastoral Studies, Global Studies, and Biblical and Theological Studies. The office of the Academic Administrative Assistant is the hub of the College of Church Leadership (CCL) in the areas of communications, events, fieldwork, and office management. As well as assisting the Dean, school directors, faculty and adjuncts in a variety of ways.

Responsibilities include but are not limited to:

(20%) Office Management

  • The Academic Administrative Assistant runs the CCL office, ensures the smooth running of all office functions, including: mail, physical spaces, processing requests, supplies, accounting, record-keeping and supervising CCL student workers.
  • Additional responsible to create a positive work environment, and follow on accurate and timely completion of tasks.

(50%) Communications: The Academic Administrative Assistant essential communication work includes

  • Emails to faculty and students
  • Conducting check-ins with adjunct faculty members and connecting them to resources
  • Updates to CCL webpages
  • Manage internal announcements and social media platforms
  • Establish communication with potential CCL students
  • Scheduling and coordination of department calendars
  • Communicate with Academic Affairs regarding academic issues and other requests
  • Attend weekly CCL dean, all staff, director and committee meetings in an administrative position

(10%) Assist Professors

  • The Academic Administrative Assistant helps the full-time and adjunct faculty of CCL with a wide variety of assistance related to the management of the College of Church Leadership.

(15%) Events: The Academic Administrative Assistant plans and executes numerous events, including but not limited to:

  • College Chapels: throughout the semester
  • Church Multiplication Network START Event: during this three-day event, the administrative assistant hosts the CMN team and special speakers; plan and communicated schedule to those involved; plan and host lunches, sessions, and dinners for students and leadership.
  • World Gate: this event includes coordinating with the School of Global Studies and guest speakers, missionaries for a three-day event. Create and communicate schedule to guests and faculty. Book flights, transportation and on campus lodging for each visit; etc.
  • Undergraduate Bible and Theology Conference: coordinating this one-day event for undergraduate students and faculty from four different universities for a series of academic presentations, culminating in an evening banquet.
  • Global Studies Trips: fieldwork for Global Studies classes is often closely coordinated with support from the administrative assistant. The responsibilities include, but are not limited to: assisting with the trip budget, processing donations, securing airfare, lodging/transportation, communicating with students and contacts leading up to and during the trip.
  • Moen Chair of Pentecostal Preaching: Every semester, NCU’s President invites a preacher to visit campus twice. In collaboration with the Executive Assistant to the President, arranging classes, meals, and meet-and-greet sessions for the guest to speak in or make university connections. Some hosting responsibilities also fall to the CCL Admin.
  • Church Fair: plan and coordinate a one-day event in which local churches and pastors connect with students. Responsibilities for admin include: scheduling event, reserving tables and space, securing parking, communicating with local churches for registration, set-up and delegation of tasks day-of, etc.
  • Coordinating some aspects of the Israel Study Tour.
  • Antioch Conference: Assist the Antioch Director with planning and logistics as needed.

(5%) Miscalleanous: The Academic Administrative Assistant duties will also include, but are not limited to helping the Executive Assistant of Academic Affairs with events that are outside of the college specific events.

Job Qualifications

Minimum Education and experience

  • Bachelor’s or Associate’s degree with work experience in higher education settings preferred, though relevant administrative work experience will also be taken in consideration in lieu of degree.

Knowledge, skills, and abilities

  • Professional-caliber verbal and written communication skills.
  • Confident user of Microsoft Office Suite: Word, Excel, Powerpoint, Publisher and Access.
  • Confident user of the internet and social media.
  • Willingness to learn new technology, including databases.
  • Ability to word process at roughly 45wpm and strong editing skills.
  • Composure to deal with faculty, staff and students in a professional and effective manner.
  • Supervisory skills in managing the student workers to ensure efficient use of CCL’s human resources.
  • Ability to regularly lift 25lbs to manage office supplies and storage materials.
  • Ability to multi-task and work under pressure with strict deadlines.

Working conditions and frequency

Environmental Conditions

  • Working at an urban, Christ-centered university.
  • Repetitive motion of fingers, hands, and wrists for computer work.
  • Regular movement around campus to process paperwork, events and attend meetings.
  • Occasional off-campus errands, including carrying in food and supplies.

Equipment and Tools

  • Position requires the use of a PC and telephone approximately 60% of the time.
  • Regular use of other office equipment.
  • Occasional use of hand carts for transporting supplies.

North Central University employs qualified individuals regardless of race, color, national origin, sex, disability, age, marital status, genetic information, veteran status, familial status, and status with regard to public assistance. Individuals must be able to perform the essential functions of the position with or without reasonable accommodations.

The aforementioned statements are not intended to encompass all functions and qualifications of the position; rather, they are intended to provide a general framework of the requirements of the position.  Job incumbents may be required to perform other functions not specifically addressed in this job description.