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Accounts Payable Lead

Job Info

Position Title: 

Accounts Payable Lead

Job Type

Part Time – Non Exempt

Reports to

Controller

North Central University  Mission Statement

North Central University is a dynamic Christian learning community educating students for lives of service throughout society, the marketplace, and the church.  In keeping with its Pentecostal heritage and mission, NCU models and expects excellence in both academic practice and Christian faith.

Position Purpose

The Accounts Payable Lead is responsible to maintain the vendor records and process payment of university bills.

Responsibilities include but are not limited to:

Accounts Payable

  • Prepare accounts payable checks in a timely manner to ensure proper payment of invoices and check requests.
  • Match invoices with corresponding purchase orders.
  • Enter data to record invoice, check requests and expense reports.
  • Obtain authorization to process payment for invoices not having signatures.
  • Select, print, sort and distribute checks.
  • File paid invoices.
  • Review daily and monthly reports to ensure all work is done correctly and accurately.
  • Print weekly check register.
  • Verify check register and monthly reports which detail entries.
  • Maintain annual alphabetical vendor files.
  • Review statements and communicate with vendors and employees to obtain information and ensure prompt payment of outstanding invoices.
  • Report 1099 taxable income to recipient and government agencies to comply with Federal regulations and process financial aid funds requests.
  • Order, print and distribute forms in accordance with government deadlines.
  • File required reports as needed.
  • Order and process financial aid funds consistent with notification from NCU’s Financial Aid Office.

Knowledge, Skills and Abilities:

  • Ability to maintain composure to deal professionally with external and internal customers.
  • Ability to communicate verbally to ensure payments are made in a timely fashion.
  • Knowledge of computer programs including Windows, Excel, Word, and various other computer applications.
  • Skill in use of 10-key adding machine.
  • Ability to lift up to 30 pounds to manage office supplies and storage materials.

Environmental Conditions:

  • 80% of work can be done remotely on the individual’s own schedule
  • Position involves repetitive motion of the fingers, hands and wrists on a daily basis.
  • Work environment involves working in an urban, Christ-centered University.

Tools and Equipment:

  • Position requires use of a PC, 10-key calculator, and telephone approximately 80% of the time.

 

The aforementioned statements are not intended to encompass all functions and qualifications of the position; rather, they are intended to provide a framework of the requirements of the position. Job incumbents may be required to perform other functions not specifically addressed in this job description.