Executive Assistant to the President’s Office and the Vice President of Enrollment & Student Development
Vice President of Enrollment & Student Development and the Executive Assistant to the President
The Executive Assistant is responsible to provide general administrative support to the Vice President and the President’s Office including, but not limited to, preparations for projects and events, administrative support to offices under the Vice President, coordinating office finances, scheduling meetings, interactions with multiple campus offices and constituencies, coordinating events, drafting communications, processing of confidential and sensitive information, preparing PowerPoint presentations, and reviewing and editing reports.
Description of Duties
Provide administrative support to the President’s Office and the Vice President of Enrollment & Student Development to ensure accurate and timely completion of work.
- E Serve as a point of contact for the President’s Office and the Vice President of Enrollment & Student Development.
- E Coordinate office finances and reconcile invoices to the correct line item. Approve credit card statements for various direct reports across campus.
- E Prepare handouts and other support data needed for meetings.
- E Organize and send outgoing mail in a timely manner.
- E Generate and manage timelines for on-going work and special projects.
- E Provide administrative support to the Vice President of Enrollment & Student Development’s direct reports as needed.
- E Assist in onboarding of newly hired staff members.
- E Sponsorship and event logistics and support for Board of Regent’s Meetings, Welcome Week, General Council, River Valley Conference, Church Multiplication Network, Thrive Conference, AG KidMin Conference, AG Leadership Conference and Minister’s and Spouses Retreat, ActSix Scholar Selection, etc..
- S Fill in at the front desk for the receptionist as needed.
- S Assist in the logistics for hosting visiting chapel speakers and provide some administrative support to the Associate Vice President of Spiritual Life.
- S Assist with supervision of student employees working for the Office of the President.
(30%) Complete special projects as assigned to support the work of the Executive Vice President and his area of administrative responsibility.
- E Board of Regents, campus meetings, and other miscellaneous PowerPoint presentations.
- E Assist with various events under the administrative area of the Office of the President and the Vice President of Enrollment & Student Development.
- E Assist with Project Management projects for the Office of the President and the Vice President of Enrollment & Student Development departments.
(20%) Coordinate the Executive Vice President’s calendar and travel arrangements to support the work of the Executive Vice President
- E Schedule all on-campus meetings and appointments.
- E Make travel arrangements including plane reservations, car rentals and hotel reservations.
- E Coordinate the Office of the President and the Vice President of Enrollment & Student Development’s monthly staff luncheons.
- E Coordinate monthly meetings with the SLT colleagues.
- E Coordinate logistics for staff retreats for the SLT and Vice President of Enrollment & Student Development’s teams.
- E Coordinate with destinations for the President and Vice President of Enrollment & Student Development’s travel to arrange logistics of the trip.
- E Coordinate with the President’s Office for on and off campus meetings.
(5%) Other duties as assigned.
Minimum Education and Experience:
At least 3-5 years of progressive administrative experience. Bachelor degree and previous supervisor experience preferred.
Knowledge, Skills, and Abilities
Essential skills include strong attention to detail, planning, problem-solving, and organizational skills; ability to communicate clearly both verbally and in writing; ability to hand highly sensitive and confidential information in a professional manner; maintain composure in dealing with all university constituencies; advanced skills in technological resources including computer programs and applications (Word, Excel, Outlook, and PowerPoint are especially important); basic knowledge of budget management; independent and motivated individual.
- Strong attention to detail as well as planning and organizational skills.
- Flexible in taking on new tasks and willing to help others as needed.
- Ability to communicate and follow-up verbally and in writing to ensure shared understanding of information both internally and external public.
- Ability to maintain composure with internal and external constituents professionally and effectively.
- Ability to problem solve, anticipate needs, and make appropriate independent decisions.
- Ability to perform basic mathematical computations and problem solving.
- Knowledge of, and ability to fully use technological resources, including a wide variety of computer programs and applications (proficiency in Word, Excel, Outlook, and PowerPoint especially important; however, knowledge and ability to use GoogleDoc, GoogleSheets, Basecamp and OneNote are of benefit).
- Knowledge of Internet and on-line resources to conduct research and make travel arrangements.
- Knowledge of effective presentation methods to organize and present material.
- Knowledge of basic budget management to ensure accurate financial management.
Working Conditions and Frequency
- Position involves exposure to repetitive motion of the fingers, hands and wrists on a daily basis.
- Work environment involves working in an urban, Christ-centered university.
- Keyboarding skills of 50 WPM in order to complete work in a timely and accurate manner.
- Ability to lift and move up to 20 pounds to manage office supplies and storage material.
The aforementioned statements are not intended to encompass all functions and qualifications of the position; rather, they are intended to provide a general framework of the requirements of the position. Job incumbents may be required to perform other functions not specifically addressed in this job description.
Questions? Contact us.
North Central University
Attn: Human Resources
910 Elliot Avenue South
Minneapolis, MN 55404-1391
Fax # (612) 343-8063